VolitionRx er et multinasjonalt helseselskap med hovedkontor i Austin, Texas, med steder i Storbritannia, Belgia, California og Singapore. Virksomheten utvikler blodbaserte kreftprøver som oppdager tilstedeværelsen av unormale celler langt tidligere enn konvensjonelle screeningprogrammer.
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2020-pandemien har forandret måten vi jobber på. Sosiale distanseringsregler betydde at mange selskaper ble tvunget til å bytte til fjernarbeid nesten over natten, men for bioteknologifirmaet VolitionRx var det ikke så enkelt.
Selv om hun allerede bruker Dropbox Business for å koble sammen sine 60 ansatte i hele Europa, Asia og Amerika, måtte VolitionRx finne en måte å holde laboratoriet på nesten 2000 kvadratmeter åpent på, ha kontakt med bedriftspersonell som jobber hjemme og oppfylle lovkrav mens ansatte jobbet fra hjemme under hele pandemien.
Som alle virksomheter i helsevesenet, tar VolitionRx datasikkerhet veldig alvorlig. Opprettelse og validering av nukleosomikkbaserte kreftprøver skaper masser av beskyttede medisinske data som må sikres og logges av hver gang den brukes eller deles. Som en børsnotert virksomhet notert på NYSE, må ansatte hos VolitionRx regelmessig signere en rekke rettferdige avtaler for hånd.
Resultatet? Ansatte som jobbet hjemmefra slet med å dele, signere, sortere og lagre juridisk bindende kontrakter – spesielt personalet og reguleringsteamet som var ansvarlig for å sikre at papirene ble holdt oppdatert under hele pandemien.
Wanting to reduce the burden of paperwork, Daniel Halter, Group IT Manager at VolitionRx, turned to Dropbox Sign to digitize the signature process.
«Vi trengte en eSignature-løsning som var repeterbar og skalerbar, som kan brukes på tvers av forskjellige tidssoner og språk, og som ikke var avhengig av lokale IT-systemer som er vanskelige å vedlikeholde.»
“Dropbox Sign is location and device-agnostic, and scalable. For an IT team, that’s the dream: everyone gets the same experience, and maintenance is simple. This means we don’t have to change how we work as we grow – Dropbox Sign and Dropbox Business will grow and scale with us.”
Already using Dropbox Business to connect remote lab teams and employees, Daniel says integrating Dropbox Sign was a no-brainer. “The less you deviate from a worker’s line of sight, the more efficient a tool will be. Using Dropbox Sign directly through Dropbox means there’s no need to switch between apps, it doesn’t impact workflows, and it’s much easier to use. The whole process is streamlined and integrated.”
VolitionRx employees now use Dropbox Sign to share and sign all medical data release forms, fair practice agreements, as well as internal documents. With signed documents saved automatically in Dropbox, audit trails are easy to follow and sharing documents with external regulatory bodies is simplified.
The new cloud based workflow is location and device-agnostic, making it simple for employees to use, anytime, anywhere and making it easy for IT teams to maintain. With little to no training required, integrating Dropbox Sign into existing business workflows has been quick and cost-effective for VolitionRx.
“Using Dropbox Sign directly through Dropbox means there’s no need to switch between apps, it doesn’t impact workflows, and it’s much easier to use. Not only does this improve security for us as an IT team, it speeds up workflows and reduces the amount of time employees spend on admin!”
According to Daniel Dropbox Sign’s integration with Dropbox Business means uptake has been high amongst employees, with the need for little to no training. Daniel is feeling the benefits in his role, too. “Dropbox Sign is location and device-agnostic, and scalable. For an IT team, that’s the dream: everyone gets the same experience, and maintenance is simple. This means we don’t have to change how we work as we grow – Dropbox Sign and Dropbox Business will grow and scale with us.”
Having started with just one use case in the HR team, the tool has expanded organically throughout the business, and Daniel sees even more scope to use Dropbox Sign in the future.
For andre IT-team som ønsker å forenkle arbeidsflytene sine og holde eksterne team i samarbeid, har Daniel følgende råd:
“People will work with you if you listen to them and offer simple solutions that make their job easier. Dropbox Sign and Dropbox Business can help you do just that.”
“We want everyone in the company using Dropbox Sign in the future, especially those teams still using paper-based processes, like legal, for example. Not only will this improve security for the IT team, the move from a physical to a cloud-based eSignature process will also speed up workflows and reduce the amount of time employees spend on admin!”
Dropbox Sign is the easiest way to send, receive, and manage legally binding eSignatures for business. Voted #1 for Ease of Use from G2, two years in a row, our eSignature solution can make your most important workflows fast, easier, and more secure. Sign up for a free trial today to start digitizing your business.
