Entrust Public Accounting Corporation tilbyr profesjonelle tjenester innen områdene forsikring, rådgivning, regnskap, skatt, bedriftssekretærtjenester og outsourcing av forretningsprosesser til et bredt spekter av virksomheter i Singapore.
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50 siders regnskap med penn og papir flyttet fullstendig på nettet
Redusert 2-ukers signaturprosess ned til 1-dags
Eliminerte kostnader ved å skrive ut 500 stykker papir per transaksjon
2020 introduced a new way of working for many businesses around the world. The traditional 9-5 was replaced with odd working hours, from whichever room at home had the strongest internet connection. In order to stay ahead of this shift, companies had to digitize their workflows faster than ever.
For å holde tritt med overgangen til å jobbe eksternt, startet Jason Lew, direktør og grunnlegger av Entrust Accounting Public Corporation, firmaets bevegelse mot å være 100 % digital. En av de mest kritiske delene av denne overgangen var å bevege seg bort fra alt det kostbare, fysiske papirarbeidet teamet jobbet med på daglig basis. Å skrive ut, signere, skanne og sende dokumenter var ikke lenger et levedyktig alternativ, og det måtte utvikles for at virksomheten skulle fortsette.
Luckily, Entrust was one step ahead of most accounting firms in Asia. They were already using Dropbox to store their clients’ documents and forms, so adding Dropbox Sign to the mix for their eSignature needs was a simple, intuitive next step to keep their business streamlined in a changed world.
«Advokater, profesjonelle bedrifter og statlige etater vi jobber med, som er vant til tradisjonelle prosesser, blir imponert over e-underskrifter. Vi har fått mange positive tilbakemeldinger fra kunder, særlig under pandemien, fordi måten vi jobber på har endret seg.»
Already a Dropbox user, Entrust was familiar with the product’s ease of use and effectiveness as a collaboration tool. Jason was confident Dropbox Sign wouldn’t be any different and would be just as easy to learn and adopt for his firm. It took the company less than 2 days to understand the system, fully digest it, and implement it into their workflows. The first project Entrust worked on was integrating Dropbox Sign into their signing process for client service agreements. The parties they work with were quickly impressed with easy and efficient electronic signing was.
These client service agreements are lengthy and can require up to 10 sets of 50-page financial statements totaling 500 pieces of paper that need to be signed by both parties. Not only is the manual process of printing and signing time-consuming, but tracking each set of agreements by hand is extremely laborious. For documents that need to be signed outside of Singapore, the entire process, with the additional step of mailing these forms internationally, can take more than two weeks! With Dropbox Sign, Jason’s firm has been able to reduce this process to a single day. Jason explains,
“Dropbox Sign is extremely convenient for us to use since everything can be signed on a mobile device anywhere at anytime. It saves me and my clients a lot of time, especially for contracts that need be signed outside of the country.”
Etter å ha sett den raske bruken og positive tilbakemeldingene for eSignature, var det en enkel avgjørelse for Jason å implementere den for intern bruk også. Deres rekrutteringsprosess og akseptbrev er nå drevet av eSignature for å sikre jevn og sømløs onboarding for sine ansatte. Den beste delen? Det var lett å selge til hele teamet.
“It was extremely easy to train the team to use Dropbox Sign even for people who aren’t necessarily technically savvy. Plus, my employees love using it.”
Den forrige prosessen med å skrive ut, signere og sende internasjonalt krevde opptil to uker for å fullføres. Ved å implementere eSignatures og kunne signere hvor som helst, når som helst, har firmaet og deres kunder vært i stand til å drastisk redusere hele prosessen til en enkelt dag.
Ved å gå over til den miljøvennlige metoden med eSignatures og fjerne penn og papir fra signeringsprosessen, har Entrust vært i stand til å redusere kostnadene forbundet med utskrift. Firmaet bestilte papir og blekk én gang i uken for å holde tritt med utskriftsbehovene deres. Nå er det redusert til én gang i måneden.
Paper forms are not only a headache to monitor manually, but a costly, riskier endeavor when third-party courier services get involved. With Dropbox Sign’s complete audit trail feature, Jason and his employees have been able to monitor their signed documents and are reassured of when and who they’re being signed by. “Our firm is using the audit trail feature tremendously. With it we’re able to check if the signature is genuine and when it’s signed. This is an important protocol for our business. Even more convenient are the built-in reminders that notify parties when a document is awaiting their signature.” explains Jason Lew, Director and Founder of Entrust.
Already using Dropbox and Dropbox Sign heavily, Entrust plans to move towards being 100% digital in the future, and hopes to influence clients as well as the industry to go digital as well. The accounting industry is still set in its traditional ways, but Entrust’s forward-thinking methods can influence other firms in Singapore to modernize and make their workflows efficient, convenient, and even more secure.
Dropbox Sign is the easiest way to send, receive, and manage legally binding eSignatures for business. Voted #1 for Ease of Use from G2, two years in a row, our eSignature solution can make your most important workflows fast, easier, and more secure. Sign up for a free trial today to start digitizing your business.
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